Writing a thank you letter

After a candidate has appeared for an interview as a jobseeker in an organization, it is important for him/her to write a thank you letter to the interviewers. These can either be in the form of e-mails or a hard copy can be printed out and sent to the organization through post. These thank you letters create a good impression of the prospective employee in the eyes of the interviewers. But not many of us know the exact method that needs to be adopted for writing such letters/notes. So, let us take a look at some pointers that need to be considered to write a good thank you mail/letter.

In the first paragraph, the candidate must thank the interviewers for their time. Here, the writer should also mention the position that he had applied for and the day the interview was conducted. The candidate should also show his appreciation for the organization.

In the second paragraph, the candidate must mention his/her interest in the company and some more information about himself/herself which can add value to the candidature and something that had not been brought up during the time of the interview. This paragraph should not be more than 3 to 5 sentences.

As far as the third paragraph is concerned, the candidate should let the interviewers know that he/she is expecting to hear from them soon. They can also mention that they will be available to meet them again in case there are any further discussions required. Stating clearly the candidates’ contact details in the last paragraph is also essential so that the organization can get in touch without any trouble.

There are a number of reasons why a thank you letter must be written. To begin with, it indicates that the candidate has good amount of official etiquette and that he/she is interested and enthusiastic about the position in the organization. The letter also enables the interviewers to remember the candidate and form a good opinion about him/her.

One thing must however be kept in mind that there must not be any spelling mistakes in the letter. If the candidate is not sure of the spellings of the names of the interviewers, they should call up the organization and find out the correct spellings.

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